Accessibility of Office Documents and Office Applications

This site can help you create accessible office documents and choose accessible office applications for your organization. The guidance is based primarily on WCAG 2.0 and ATAG 1.0. For more details, see background information.


Authoring Techniques for Accessible Office Documents

Word Processing Applications:

Spreadsheets Applications:

Presentation Applications:

PDF Production Applications:


Overview and Assessment Framework

The Overview provides a high-level introduction to the project and the relationship between the different documents that are part of the ADOD Project. The Assessment Framework provides a low-level mechanism for assessing the accessibility of office documents, office document formats and office applications based on WCAG 2.0 and ATAG 1.0:


Office Application Accessibility Reviews

These documents are reviews of the accessibility of office applications for users with disabilities. These reviews may be useful to users, employers and others. However, it should be noted that the reviews are intended to be informative, but not definitive, and that they can be outdated by updates to the office applications or assistive technologies. It is best practice to consult other reviews and to test applications in your work context (e.g., using a "demo" version) before making a purchase or a full organizational switch.

Office Application Accessibility Reviews


Translations

Translations of documents on this site are available from our Translations page. Currently, we have translations into Dutch.

The Accessible Office Documents Project welcomes translation assistance. If you are interested in translating any of the documents on this site, please see our Translation Policy.


Questions, Comments or Corrections

Please send any questions, comments or corrections to adod-comments@idrc.ocad.ca.


Background Information

While information about how to create accessible office documents currently exists on a range of web sites, the information can be incomplete, vendor-biased or specific to only a single office application. Governments, public sector organizations, and service organization that wish to comply with accessibility requirements, have expressed the need for centralized guidance for creating accessible office documents.

Our guidance supports the W3C-WAI process as it is based on WCAG 2.0 and ATAG 1.0.

Audiences

  • users of office applications
  • purchasers of office applications
  • office applications/document format policy-makers
  • accessibility specialists
  • people with disabilities in any of the preceding categories

Public Review

In early October 2010, a public invitation to review and comment on the documents developed for the Accessible Digital Office Documents Project was issued. By the end of October we had received feedback from 11 contributors, encompassing accessibility experts, organizations and office application developers. Thank you to everyone who contributed feedback!

Authors

Jutta Treviranus (Principal Investigator), Jan Richards, Sabrina Ruplall, Vellicia Christanto.


Acknowledgements

This project has been developed by the Inclusive Design Research Centre, OCAD University as part of an EnAbling Change Partnership project with the Government of Ontario and UNESCO (United Nations Educational, Scientific and Cultural Organization).

Partner logos: UNESCO-United Nations Educational, Scientific and Cultural Organization, the Government of Ontario and the Inclusive Design Research Centre (OCAD University)

Substantial contributions have also been made to the project by AnySurfer, the City of Toronto, and OCAD University.

AnySurfer logo City of Toronto logo OCAD University logo

Creative Commons License
Accessible Digital Office Documents (ADOD) Project by Inclusive Design Research Centre (IDRC) is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported License.

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